Regional Procurement and Administration Assistant Job CHAK
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Regional Procurement and Administration Assistant Job CHAK
Location: Embu
Job Purpose
- The position holder will be responsible for overall effective and efficient support to the projects’ needs, implementation of field level procurement, administration, and management of equipment/asset/inventory within the project. The function will also coordinate and cooperate with all project staff, implementing partners and beneficiaries.
Key Responsibilities and Duties:
- Support planning and procurement of logistics for meetings and training activities in the region.
- Support documentation of meetings, events, activities, and reports.
- Ensure CHAP Stawisha Regional Offices’ cleanliness, maintenance, and security.
- Support communication within the project and liaison with partners and implementing health facilities in the region.
- Prepare and submit complete, accurate and timely reports.
- Review purchasing requests ensuring the adequacy of details and specifications and obtain additional information/documentation as required.
- Processing requisitions in Nav 365 supported by relevant documentation.
- Coordinate general office administration, asset management, maintenance, security, insurance, and record management services.
- Participate in asset verification and asset register maintenance.
- Provide guidance to programs and departments to regional teams on procurement related matters and assist in developing suitable solutions, as necessary.
- Participate in the development, implementation and interpretation of procurement policies and procedures.
- Provide guidance and participate in project procurement committee deliberations including tendering and bidding processes.
- Manage the presentation and filing of procurement documentation to facilitate report submission, fact- based analysis and tracking of procurements.
- Support in the prequalification of suppliers’ process.
- Manage communication with vendors and staff to facilitate implementation of procurement procedures.
- Any other lawful duties as assigned by your supervisor that is within the scope and nature of the position.
Required Experience
- Bachelors of procurement/supply chain management.
- 2 years prior experience
- Excellent interpersonal and communication skills
- Negotiation skills
- Independence
- Knowledge of donor rules and regulations on procurement and funds management.
- Computer literacy
- Planning and organizational skills
How To Apply
Click Here To Apply
Categories: Procurement Jobs In Kenya
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