Job Purpose

The Grants Officer shall provide support on the multi-donor grants management portfolio of LVCT Health. The officer will have a broad and deep understanding of the relevant donor and award rules and regulations, and the organization’s policies and proactively identify compliance risks throughout the life cycle of the various grants and Subgrants. S/He will work collaboratively with LVCT Health’s projects teams to ensure that the organization complies with the requirements of the various grants. S/He will be actively involved in sub-award management including pre-award assessments, contracting, building strong financial, budgeting, compliances, and project management systems that ensure transparency, accountability, and efficiency in utilizing donor resources.

S/He will be involved in developing and embedding best practices in grant management about compliance with the various donors’ rules and regulations.

This position reports to the Senior Grants Officer and works collaboratively with the Finance Department at the LVCT HQ.

Roles and Responsibilities

Grants Management

• Ensure grants and contracts are well administered and that program and support teams are kept updated on the respective donor and award regulations and requirements including keeping track of programmatic implementation and budgets.
• Preparation of periodic financial reports ensuring timely delivery of high-quality reports that meet donors and LVCT requirements.
• In collaboration with the finance team, support the program technical leads and operations staff with understanding the financial reporting requirements and budget monitoring of the grants.
• Support in the development of awards work plan budgets and budget monitoring.
• Support the program staff in budgeting, grant revisions, modifications, no-cost extensions, and budget realignments
• Review financial commitments for the grants including PRFs, LPOs, and participants’ reimbursements to ensure adequacy of supporting documentation, budget availability, and compliance with donor and award requirements, and cost principles before the payments and procurement are processed.
• Ensure safe custody of documentation of all the awards & Sub-awards including all modifications, renewals, and terminations.
• Prepare a synopsis of awards for sensitization to the LVCT Health projects’ staff.
• Proactively support the development and execution of the closeout plans for the respective awards.
• Close monitoring of the award budgets to ensure that all obligations of LVCT Health are met without any financial and programmatic risk exposure to LVCT Health before close-out of an award.
• Ensure that the financials of LVCT Health are fully reconciled and cleared before the closure of any award agreement and provide a certificate of zero liability before formal closure.
• Closely work with the Finance Manager and HR Department on monitoring and updating on budgeted Support on budgeting for new business development
• Compile monthly grant budgets vs expenditures reports and disseminate them to the program teams and other stakeholders.
• Build the capacity of the program team on budget development and monitoring.

Sub-Awards Management

• Support in pre-award assessments for potential sub-recipients and develop and execute capacity-building plans to address identified needs.
• Work jointly with the relevant Program and the subgrantee team in developing sub-grantee annual work plans and budgets and ensure they are reviewed and approved.
• Support in preparation of the Subawards agreements and modifications. Support in conducting training to sub-grantees on understanding the sub-award terms and conditions, compliance with donor regulations, and Sub-award reporting requirements.
• Reviews financial reports and funds requests for accuracy, allowability, and compliance with respective sub-award agreements.
• Support in setting up of financial management systems for the sub-awardees, and the training of sub-awardees personnel as necessary.
• Provide ongoing support to sub-recipients to improve their programmatic, operational, and financial performance, build their operational capacity, and reduce the risk to the project and Lvct Health
• Monitor the financial performance status of the sub-grantees including award amounts, obligations, and reported expenditures and pipeline.
• Maintain accurate, complete, and up-to-date information on all assigned awards for the full life cycle of the Subawards. Provide ongoing assistance in reviewing sub awardees’ financial and accounting policies and procedures and also their internal control system.
• Provide relevant financial information for decision-making to the sub-awardees and technical teams to facilitate proper program implementation.

Qualification/Experience Requirements

• Minimum of Bachelor’s degree in Accounting, Finance.
• Certified Public Accountant (CPAK)/ACCA.
• 5 years of experience in a similar position in a donor-funded organization.
• Experience using ERP Dynamic D365 will be an added advantage
• Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

Required Competencies

• Good Interpersonal skills
• High integrity, honesty, initiative and team-player
• Ability to work with minimum supervision.
• Good oral and written communication skills.
• Ability to work in a dynamic environment under tight deadlines.

How To Apply

Interested and qualified candidates are invited to submit their applications and CVs along with a cover letter expressing interest and indicating Salary history and expectations to recruitment@lvcthealth.org Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted. The position applied for and the reference number should be indicated in the subject line and cover letter. Female candidates are encouraged to apply.