Zetech University Records Clerk Job
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Zetech University Records Clerk Job
(Ref: ZU/10/Adv/2/2024)
The Records Clerk will play a crucial role in maintaining an organized and efficient records management system at Zetech University. The ideal candidate is expected to be performance-oriented, a driven professional, and highly committed to ensuring the accuracy, security, and accessibility of records. The position requires proactive problem-solving, self-motivation, and a strong dedication to delivering services and support promptly.
Duties and Responsibilities
Reporting to the Records Clerk, the position holder will be responsible for the following, amongst others:
- Implement systematic sorting, weeding, classifying, indexing, and preservation of records.
- Collect, store, and distribute student and staff mail from the post office or designated collection points.
- Handle the issuance and communication of student-related matters such as results and certificates.
- Verify the authenticity and accuracy of student documents by established procedures.
- Maintain the security of archives and the registry to prevent unauthorized access.
- Ensure proper, secure, and computerized storage of documents for easy retrieval.
- Respond to internal and external information inquiries related to students and staff records.
- Provide necessary support in retrieving and furnishing required information.
- Ensure the cleanliness, orderliness, and proper arrangement of the registry, creating an organized and accessible environment.
- Assist in the implementation of Quality Management System (QMS) standards in record management.
Qualification & Experience
- A minimum of a Diploma in Records Management or a related area from an accredited and recognized university
- 1-2 years prior experience in a similar job in a busy environment
- Computer literacy and familiarity with standard office computer applications.
- Good record-keeping skills
- Well-developed verbal, written, and communication skills
How To Apply
Interested candidates should send their applications to vacancies@zetech.ac.ke quoting the job reference number on the subject line and; indicating their current and expected salary on their application letter, not later than 31st January 2024. Candidates who had applied earlier need not re-apply.
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