Location: NAIROBI- HEAD OFFICE- Kileleshwa

Reporting to: DIRECTOR

Availability: IMMEDIATE (To commence in the Month of February)

Remuneration: Ksh.28,000/- to 35,000/-

Job Summary

We are looking for an Administrative Secretary to work at our Nairobi Head Office in Kileleshwa. They will be tasked with offering a range of services that are confidential and revolve around office administration and clerical support roles.

Primary Duties and responsibilities

• Office Administration
• Oversee the reception area, attend to incoming guests and direct them accordingly.
• Receive incoming calls, answer queries and/ or channel them to respective offices.
• Direct and maintain the cleanliness of all offices, meeting rooms and common areas.
• Handle the Directors diary; schedule appointments, provide reminders, coordinate meetings (virtual & face to face).
• Make travel arrangements as advised by the Directors.
• Manage office budgets and monitor office supplies.
• Implement and maintain office procedures/ administrative systems
• Prepare and circulate reports and correspondence to relevant personnel in a timely manner.
• Handle all information received with the utmost confidentiality required.
• Sort and file all related documentation as per Company procedure.
• Scan and file documents as directed.
• Operate a variety of office equipment such as scanners, printers, computers and centralized switchboard system.
• Coordinate the courier services and distribution of parcels to respective offices/ staffs.
• Any other roles as may be assigned by the Director.

Qualifications & Requirements

• A minimum of a Diploma in Business /Office administration
• Proven experience as an Administrative Secretary (Minimum of 1year)
• Expert level proficiency in IT skills specifically MS Office
• Must be able to type a minimum of 50 words per minute accurately.
• Pays keen attention to detail.
• Must be flexible to handle multiple priorities.
• Excellent communication and interpersonal skills, both written & verbal.
• Extremely well organized
• Exceptional time management and multi-tasking skills.
• Assertive, self-driven individual, able to work with minimum supervision
• Strong leadership skills
• Must possess high integrity and business ethics.