KEPHIS Office Administrator Job
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KEPHIS Office Administrator Job
Job Specifications
Duties and responsibilities: –
- Typing from manuscripts; processing data;
- Operating office equipment;
- Ensuring the security of office equipment, documents, and records; attending to visitors/clients;
- Reserving appointments and maintaining office diary;
- Handling telephone calls;
- Ensuring good office layout.
Persons Specification
For appointment to this grade, a candidate must have: –
- Relevant degree (Public Administration, Business Administration, Office Administration) from a university recognized in Kenya;
- Diploma in secretarial studies preferably KNEC from an institution recognized in Kenya;
- Fluency in both oral and written English and Kiswahili;
- Excellent interpersonal skills and integrity;
- Computer literacy with typing speed of 50wpm;
- Compliance requirements of Chapter 6 of the Constitution of Kenya.
Skills
- Proficiency in computer applications;
- Communication skills;
- Interpersonal skills;
- Report writing skills;
- Negotiation skills;
- Problem solving skills.
Competencies
- Ability to work under pressure;
- Ability to work independently and in a team;
- Ability to multi-task and prioritize work;
- Demonstrated ability to implement Quality Management Systems.
How To Apply
Applicants should visit the online portal located in the Careers section of the KEPHIS website (www.kephis.go.ke) to submit applications electronically. Indicate the position and the vacancy number in the subject line, with a detailed curriculum vitae, certified copies of academic and professional certificates, transcripts, national identification cards, and any other supporting documents (as pdf attachments) not later than 13th February 2024 at 5.00 p.m.
KEPHIS is an equal-opportunity employer. Potential candidates from marginalized communities and persons with disabilities are encouraged to apply.
Only shortlisted candidates will be contacted.
- Shortlisted candidates will be required to avail their original and certified copies of the relevant certificates & transcripts and original national identity card during the interview.
- Successful candidates must obtain and submit valid clearance certificates from the Kenya Revenue Authority (KRA); Higher Education Loans Board (HELB); Directorate of Criminal Investigation and an approved Credit Reference Bureau as per Chapter Six of the Constitution.
The Managing Director
Kenya Plant Health Inspectorate Service (KEPHIS) P.O. Box 49592-00100
NAIROBI, KENYA
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