UNDP Finance Associate Job

Position Purpose

• Under the guidance and direct supervision of the Deputy Security Advisor and the Finance Specialist, the Finance Associate provides leadership in execution of financial services in UNDSS ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a collaborative, client-oriented approachconsistent with UNDP rules and regulations.
• The Finance Associate works in close collaboration with UNDP Operations staff to provide information delivery and resolve complex financial management and operational-related issues.
• The Finance Associate will supervise the Finance Assistant, clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.
• UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Key Duties And Accountabilities

• Support administration and implementation of operational strategies and adapt processes and procedures.
• Ensure CO financial activities, financial recording/reporting system, and follow-up on audit recommendations are in full compliance with UNDP Programme and Operations Policies and Procedures (POPP) and strategies. Facilitate implementation of effective internal controls and proper functioning of a client-oriented financial resources management system.
• Support office management in preparing and reviewing CO finance business processes mapping and elaboration of the content of internal standard operating procedures in the finance in consultation with office management.
• Prepare reports containing analysis of the CO financial situation.
• Assist in supporting office management to articulate the framework and conditions of contributions within the CO resources mobilization efforts.
• Elaborate proposals and implement cost saving and reduction strategies in consultations with office management.
• Routinely monitor financial exception reports for unusual activities and transactions; and investigate anomalies or unusual transactions. Inform senior CO management and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.
• Maintain financing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.
• Ensure administration of budgets of CO management projects, clearance of budgets for development projects, and functioning of an optimal cost-recovery system.
• Produce thoroughly researched information for planning of financial resources of the CO.
• Prepare and modify budgets for UNDP projects, follow up with HQ on authorized spending limits (ASL) for management projects.
• Ensure administration of control mechanism for development projects by monitoring budgets, preparing and modifying budgetary status versus ASL, follow up with HQ on ASL for management projects.
• Prepare timely cost-recovery and DPC bills in ERP for the services provided by UNDP. Elaborate and implement revenue tracking system and follow up on cost recovery. Establish criteria for pro-ration of Agencies contributions to the common services account, prepare and modify the common services budget, and follow up on timely recovery of payments.
• Provide accounting and administrative supportto the Finance Unit

Qualifications

Education:

• Secondary Education with specialized certification in accounting and/or Finance is required.
• University degree in Finance or Accounting desirable.
• Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
• Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) is required.
• Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
• Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.

Experience:

• Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.
• Knowledge of IPSAS and/or IFRS is required.
• Previous UN Experience is desirable.
• Experience in providing administrative support and implementation of operational strategies and adapting processes and procedures is desirable.
• Experience in budgeting and functioning of an optimal cost-recovery system is desirable.
• Experience in providing accounting support to the Finance Unit is desirable.
• Experience in proper CO cash and Treasury management functioning is desirable

Language Requirements:

• Fluency in the English language is required.

How To Apply

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