PATH Grants and Compliance Manager Job

Job Responsibilities:

  • Manage all the phases of the project’s sub-granting processes from award through close-out, including pre-award assessments, preparing sub-award agreements, securing internal approvals, reviewing requests for disbursement of cash requests for accuracy and compliance with the sub-agreements and monitoring and evaluating sub-grantees performance.
  • Determine capacity-building needs for sub-grantees and work with various stakeholders (project leadership, programs, office of grants and contracts, finance, etc.) to design customized training packages, including post-training follow-up and associated documentation.
  • Develop a targeted, risk-based, compliance review and monitoring plan for sub-grantees, disseminate the plan to the project leadership, and ensure adherence/implementation of the plan within the stipulated timelines.
  • Monitor sub-award periods and spending trends for sub-grantees and work with project teams to request and secure any modifications on a timely basis.
  • Ensure that all required sub-grantee documentation is filed in the sub-awards Management Information System (Salesforce) and ensure that copies of supporting documents for sub-grantee expenses are available for audit.
  • Review monthly financial reports from the sub-grantees for compliance, accuracy, and completeness and approve the same for admission by PATH Kenya.
  • Support the sub-grantee’s audit process and take action to resolve findings contained in audit reports, such as cost items questioned or unresolved.
  • Support project teams’ efforts towards the creation of strong systems by providing expert advice on the applicability of US Government rules and regulations; Federal Acquisition Regulations (FAR), USAID Acquisition Regulations (AIDAR), DHHS 45 CFR 46, 2 CFR 200 Subpart E Cost Principles and 2 CFR 200 Subpart F Audit and 22 CFR 228, ADS 303, etc.
  • Research and documentation of applicable federal policies; advise on allowability of project costs and interpretation of the Cooperative Agreement’s terms and conditions.
  • Work closely with the Project Administrator and Legal contact where necessary to draft new sub-agreements and amendments.
  • Review the certifications, assurances, and other statements for PATH and from sub-grantees.
  • Prepare regular and ad hoc sub-awards management reports and analyses that are useful, efficient, and effective in supporting and informing decision-making.
  • Develop and support capacity-building initiatives for the supported County Governments (Homa Bay, Migori, Kisumu, Nyamira, Vihiga, Kakamega, and Kisii)
  • Ensure effective channels of internal and external communications relating to sub-grants are established and respected.
  • Maintain open and regular communications with Senior Management, Office of Grants and Contracts, and PATH headquarters for compliance updates, learning of best practices from other countries, problem-solving options, professional development, etc.

Typical Background, Experience & Requirements:

  • A Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics, or a related field plus a full CPA qualification.
  • Federal Acquisition Certification in Contracting (FAC-C) preferred.
  • A minimum of 7 years relevant experience in the NGO sector in Senior Grants/Compliance Management positions
  • Demonstrate solid knowledge and understanding of the FAR, AIDAR, 2 CFR 200, 22 CFR 228
  • Demonstrated ability to apply and implement Federal Contracting systems, regulations, contract terms and conditions, and processes.
  • Demonstrated ability to draft supporting sub-contracts including IDIQ, Cost Reimbursement, and Fixed Price in compliance with FAR, AIDAR, 2 CFR, 22 CFR 228.
  • Demonstrated contracting experience with USAID Contracts and Cooperative Agreements.
  • Ability to perform tasks independently with little or no direction provided.
  • Demonstrated ability to work remotely in a collaborative team environment.
  • Outstanding communication skills including interpersonal communication, problem-solving, strong writing skills, and fluency in English.
  • In-depth understanding and experience of working with proposals and contracts from institutional donors. Experience in complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures.
  • Experience providing technical assistance to build the organizational capacity of local organizations using tools such as organizational capacity assessments and Non-U.S. Organization Pre-Award Survey.
  • Excellent organizational, planning, problem solving and analytical skills.
  • Advanced Knowledge of Excel, Word, Outlook, Business World, Salesforce, and other Microsoft Office products highly desirable.

Key Competencies required:

  • Partnership
  • Accountability
  • Stewardship
  • Integrity
  • Communication   

How To Apply

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