Corporate Staffing Senior HRO Job

Industry: Furniture,

Location: Nairobi,

Salary: Kshs 80,000- 100,000,

Our client is an established manufacturer of high-quality furniture. They seek to hire a Senior Human Resource Officer who will provide advice and support to managers on the HR aspect within the business and also support the administrative functions as well

Key responsibilities:

Staffing; 

• Manage the recruitment process from end to end, from job posting to reviewing candidates, to setting up interviews and supporting the closing process. In addition to this, ensure hiring managers are well equipped to run excellent, efficient recruitment processes and that they are accountable to recruitment timelines.

Onboarding & Separation

• Ensure comprehensive HR-related induction process for new employees including: Policy training, helping staff to settle into work (in coordination with other department managers and the new employee’s direct manager/supervisor), and overall onboarding evaluation and reports.
• Managing the employee exit process for all entities

Employee Record Management

• Management of staff contracting process across entities, timely issuance, accurate details and compliance with Labor laws, as well as sign-off by all parties. 
• Management and regular updating of employee data across entities, and maintenance of employees files
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format. 
• Generating payroll changes and submitting to finance by 16th of every month. 
• Renewing contracts for Staff.
• Responsible for record-keeping for all staff.

Compensation & Benefits

• Coordinating payroll, including new employee enrollment
• Managing benefits and the benefit enrollment processes and timely renewal process
• Ensuring meticulous implementation of payroll and benefits administration. 
• Create a compensation strategy for all employees based on market research and pay surveys

Performance Management

• Oversees completion of performance reviews for all departments in line with performance management strategy. This will also involve tracking and documentation of all performance related discussions (Appraisals, PIP/ probation/ confirmation/ changes in contract) 
• Oversee completion of engagement surveys and other employee related initiatives and programs for all teams
• Monitoring employee performance. 
• Communicating with staff about issues affecting their performance.

Implementation of policies & procedures

• Documentation and updating of SOPs for HR Operations  
• Ensuring  employee handbook is up to date, employees are aware of the policies and that policies are adhered to 
• Liaising with lawyers on HR compliance questions, including legal advice/interpretation (statutory requirements), complex internal policy changes/reviews(e.g. compensation/benefits), staff contracts, post exit obligations – (confidentiality, on-disclosure), mediation/litigation support/advisory, in consultation with HR consultant & MD

Leave Management for all Departments

• Ensure policy is adhered to and manage leave liability in liaison with Line Managers 
• Updating employees’ leave sheet and employee register regularly,
• Generating leave reports

Welfare Management

• Coordination and management of staff welfare program – acknowledgement and celebration of employee events, such as work anniversaries, birthdays, Notification on bereavement etc. 

Training & Development

• Preparation and sharing of Monthly HR/ People Reports (updated dashboard/ metrics) with MD & key stakeholders. 
• Supporting as needed on various recruitment processes

Reward Management

• Providing support on company events as needed
• Innovation  to drive efficiency in the function

Staff Disciplines & grievances

• Handle staff grievance and conduct disciplinary process 

Recruitment and Selection Preparing job descriptions,

• Advertising vacant positions, and managing the employment process
• Create onboarding schedules for new hires, orientation and onboarding, 
• Support in reference check for new hires. 

Training and development

• Orientation of new employees and 
• Training existing employees.

Employee engagement and Staff Welfare

• Ensuring that all employees are organized and satisfied in their work environment. Design
• Implement employee engagement & retention strategies

Health and Safety

• Overseeing the health and safety of all employees. 
• Ensuring the factory is compliant with all local, county and central regulations.

Policy Development

• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensure the organization’s HR Policies are in compliance with all local, county and central regulations.

Strategic Management 

• Managing HR strategy, budgeting, forecasting and reporting. 
• Partner with management to ensure strategic HR goals are aligned with business initiatives.

Disciplinary and Conflict Resolution

• Investigate employee issues and conflicts and bring them to resolution.
• Handling all labour and union matters

Any other duties as assigned by your supervisor

Key Qualifications

• Bachelor’s degree in Human Resource Management or a business-related field.
• A postgraduate Diploma in Human Resource Management is an added advantage.
• Professional membership (IHRMK Membership) is a must.
• At least 5 years of experience in a busy HR environment with at least 3 years in a supervisory role.
• Experience in the same industry, manufacturing, or FMCG will be desirable.
• Must be well conversant with the labor laws and ethical HR practices.
• Strong leadership, managerial skills, and ability to influence decisions at an executive level.
• Relationship management and strong communication skills.
• Good planning and organization skills.
• Demonstrated ability to build and maintain relationships with people at all levels who represent a variety of diverse backgrounds.
• Problem solving skills.
• Excellent time management
• People Management skills
• Report writing, Presentation Skills
• Analytical skills, detail-oriented and swift in action
• Tech savvy
• Candidates who can join immediately encouraged to apply

How to Apply

Click Here To Apply

Apply  before 12^th February 2024