Boma Projects People Operations Assistant Job
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Boma Projects People Operations Assistant Job
Duties & Responsibilities:
- Receive and process documentation for new staff and ensure all placement documents are submitted for compliance.
- Maintain and update employee records/files; both on hard and soft copies and ensure information in the HRMIS (Flair) is always accurate and updated.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Support pre-boarding & onboarding of new staff by ensuring they are properly set up as per the onboarding checklist i.e. Flair, work tools and internal systems, branded welcome kit etc.
- Support in coordinating onboarding sessions for new staff including the 60-90 days onboarding feedback check-ins.
- Support in coordinating employee confirmations and renewal of contracts ensuring they are up to date.
- Support in ensuring timely inclusion and removal of employees in various employee benefits.
- Assist with the recruitment process by scheduling interviews & performing reference checks as guided.
- Assist in addressing employees’ concerns and escalate where need be.
- Assists in the co-ordination of staff welfare initiatives and HR Projects as guided.
- Support in the offboarding process by ensuring staff have successfully cleared and all exit documents are properly filed.
- Provide assistance in organizing and coordinating HR related events.
- Assist with the day-to-day HR operations.
Requirements
- Higher Diploma in HR or CHRP (Bachelor’s Degree in Business with a focus on HR is an added advantage)
- Member of IHRM
Qualifications
- At least two (3) years’ experience in similar work.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Sound core knowledge of applicable labour laws legislation
- Ability to work under pressure, meet deadlines and work in a fast-paced environment
- Willingness to travel from time to time
How To Apply
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