Kenya Maritime Authority Office Administrator Job

Job Purpose

Ensuring appropriate reception of visitors and facilitating communication into and out of the Authority, taking care of a given office in terms of making appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting and operating computers, photocopying and undertaking routine office duties; and ensuring security of office documents and equipment

Job Specification

Duties and responsibilities at this level will entail;

• Ensuring security of office equipment, documents and records;
• Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
• Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
• Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
• Handling protocols and confirming travel itineraries; and managing office petty cash;
• Guiding and supervising lower secretarial personnel.

Person Specifications
For appointment to this grade, an Officer must:

• Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
• Have passed the following examinations from the Kenya National Examinations Agency (KNEC);
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
  • Shorthand III (120 w.p.m);
  • Business English III/Communications I;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II;
• Supervisory Course lasting not less than two (2) weeks from a recognized institution;
• Should have relevant experience for a minimum period of three (3) years;
• Proficiency in computer applications;
• Demonstrated results in management of office and administrative services.
• Good communication skills;
• Meet the provision of Chapter Six of Constitution;.

How To Apply

Each application should be accompanied with a detailed curriculum vitae, copies of relevant academic and professional certificates and transcripts, National Identity Card or Passport, testimonials and other relevant supporting documents. Scanned copies (in pdf format) of these documents must accompany any online application.

• An applicant must clearly indicate the reference number for the position applied for on the envelope (hardcopy applications) or on the subject line (for online application) and submitted in any one of the following ways:
• Hard copy applications should be delivered to the office of the Director General, Kenya Maritime Authority, Sixth (6th) Floor, located at KMA Towers along Mbaraki Road (next to the Little Theatre), Mombasa between 0745hrs and 1700hrs;
• Online applications should be emailed in pdf format to: jobskma2024@kma.go.ke

Posted applications should be addressed to:

The Chairman
Kenya Maritime Authority
P.O. Box 95076 – 80104
MOMBASA