UNEP Special Assistant, Administration Job

Responsibilities

• Perform analytical tasks for the Director and provide strategic and policy support to the Division Director
• Review and analyze policy papers, reports and other documents on environmental issues and prepare recommendations for consideration by the Director;
• Support the Director in drafting policy papers on issues related to the work of the Division, in particular on climate emerging environmental issues;
• Prepare substantive reports and briefing notes for the Director for use at conferences and meetings;
• Organize independently and participate in the organization of major workshops and meetings supported by the Division, including drafting of Memoranda of Understanding, in liaison with Governments and other officials;
• Draft, review and finalize policy statements and speeches on environmental issues for use by the Director, and UNEP Senior Management;
• Participate in meetings during the absence of the Director and prepare briefing notes for him/her as well as decide which issues need his/her immediate attention;
• Coordinate the follow-up functions for the Director and ensure that the required actions are taken, deadlines are met, and quick responses are provided;
• Provide recommendations to the Director on the handling of emerging policy issues.
• Oversee necessary analytical administrative procedures, e.g. on travel, to ensure that the Director’s decisions and circulars are adhered to.
• Participate, as appropriate, in missions undertaken by the Director and/or undertake missions on behalf of the Director.
• Provide support to the Director in the Management of the Climate Change Division:
• With regard to the decisions and responsibilities of the Director, provide support to the preparation of documents for submission to the UN Environment Assembly, the Committee of Permanent Representatives as well as other meetings and conferences, and take the lead in following up on decisions of these meetings;
• Act as Secretary in divisional management meetings, as well as other meetings convened by the Director, including the organization of the meetings, circulation of agenda, drafting and finalization of minutes of these meetings as well as follow-up on decisions taken;
• Coordinate the development and implementation of the Climate Change Division Programme of Work and keep the Director abreast of the status of implementation;
• Coordinate and ensure timely submission of reporting requests and bring issues related to lack of implementation to the attention of the Director.
• Keep an overview of the dashboards, evaluations, and monitoring tools to bring issues to the attention of the Director.
• Undertake administrative and institutional activities related to the work of the Climate Change Division
• Review, draft and finalize letters, memoranda, and other written communications and reports for signature of the Director, the Executive Director and Deputy Executive Director.
• Liaise closely with Executive Office and other UNEP Special Assistants on issues relevant to the work of the Climate Change Division.
• Review incoming correspondence to the Division, process the same in line with procedures and ensure that appropriate follow-up is taken.
• Review all outgoing correspondence for signature by the Director and ensure that the highest quality is maintained
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Perform other related duties as requested by the Director.

Qualifications

Education

• Advanced university degree (Master’s Degree or equivalent) in environmental Climate Change, social or political sciences, business administration, environmental management or a related field is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of (5) five years of progressively responsible experience in the field of sustainable development or environment-related programmes, or public administration, including at the international level is required. Work experience in United Nations system or similar international organization is desirable A minimum of two (2) years or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable

How To Apply

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