Konza Technopolis Development Authority Executive Secretary Job

Ref No: KoTDA/HR79/2024

Job Specification

Duties and responsibilities

The Executive Secretary/ Senior Office Administrator will serve as an Office administrator in the Office of the Chief Executive Officer

• Provides frontline customer services by receiving visitors, telephone calls and directing them accordingly;
• Liaise with relevant offices to secure meeting rooms, request for audio-visual needs and organize catering needs for internal meetings;
• Organizes meetings and ensure that the Chief Executive Officer is well prepared for those meetings, preparing agendas/ notices, premeeting briefings and meeting presentation papers;
• Organizing, maintaining diaries, making appointments for efficient time schedules;
• Devising and maintaining office systems that include data management and files in the Chief Executive Office for efficient records preservation;
• In collaboration with the relevant teams, make travel arrangements, including booking flights, hotels, and transportation, for the Chief Executive Officer.
• Coordinates management of incoming and outgoing mails (internal and external);
• Managing office protocol and etiquette and managing imprest cash facilities for the office attached;
• Ensures effective follow up systems are in place within the Authority across stakeholders to ensure office correspondent, projects progress reports and meetings outcomes are well managed; and
• Ensure that the outcome of meetings such as decisions and reports are properly finalized and disseminated.

Person Specification

For appointment to this grade, a candidate must have: –

• A minimum period of four (4) years in relevant work experience;
• Bachelor’s degree in Administrative Services, Office Management, Secretarial, and Clerical related studies or equivalent qualification from a recognized institution;
• Supervisory Skills course from a recognized institution;
• Shown merit and ability as reflected in work performance results; and
• Proficiency in Computer Applications

How To Apply

Candidates interested in the above positions can access the role profiles, qualifications and experience requirements detailed on our website at https://konza.go.ke/career-opportunities/

Successful candidates shall be required to comply with requirements of Chapter six of the constitution and will be required to submit among other documents:

• Certificate of Good Conduct from the Directorate of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Dully filled and stamped Self-Declaration/Clearance from the Ethics and Anti-Corruption Commission (EACC);
• A Clearance Certificate from an approved Credit Reference Bureau (CRB).

Interested and qualified persons are required to apply to Human Capital Business Solutions via email to info@hcbskenya.com by stating the position applied on the email subject and attaching their curriculum vitae, application letter, academic and professional certificates. All applications should be received before/on March 4th, 2024.

KoTDA is an equal opportunity employer.

The Authority is committed to implementing the provisions of the Constitution – Chapter 232 (1) on fair competition and merit, representation of Kenya’s diverse communities and affording equal employment opportunities to men and women, members of all ethnic groups and persons with disabilities. Therefore, women, youth, the marginalized and people living with disabilities are encouraged to apply. Only shortlisted candidates will be contacted. Canvassing in any form will lead to automatic disqualification.

Remuneration

The Authority offers a competitive remuneration package as per approved KoTDA Salary Scale