UN-Habitat Senior Programme Management Assistant Job

Responsibilities

• Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances.  Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.  
• Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.   
• Monitors budgetary commitments, including verification of charges and obligation documents in UMOJA for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.  
• Supports coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; liaises with diverse organizational units to initiate requests; obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.  
• Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.  
• May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.  
• Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities.    
• Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
• Assists with visualizations and updating information material such as web pages or brochures.  
• Performs other related duties as assigned.

Competencies

Education

• Completion of High school diploma or equivalent is required.

Work Experience

• A minimum of ten (10) years of experience in administrative services, finance, accounting, audit, human resources, technical cooperation or related area is required.
• The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level University degree.    
• Experience in conducting research and preparing statistical or analytical reports from various databases is desirable.    
• Experience in the application of relevant regulations and rules of the United Nations, or any similar public service organization, in an operational environment is desirable.    
• One (1) year or more of experience in data analytics or related area is desirable

How To Apply

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