UN-Habitat Programme Management Assistant Job

Responsibilities

Project Management:

• Provide assistance in support of planning and implementation activities/processes of the programme.
• Research, compile, analyze, summarize, and present basic information/data on specific programmes/project and related topics.
• Assist in the coordination of project planning and preparation; monitors status of project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Focal point for coordination of program implementation activities, involving extensive liaison with different units on follow ups, and backstop country office when need be.

Financial and Budgetary:

• Review project documents for completeness and compliance with relevant rules and procedures and identify inconsistencies prior submission for final approval.
• Prepare budget revisions verify funds availability; and ensures necessary approval and entry in Enterprise Resource Planning (ERP)/Umoja system. Compile, summarize and enter data on project delivery, identify shortfalls in delivery, deviations, budget overruns, and bring it to the attention of management.

General Administration:

• Review submissions of programme requests ensuring that requisite information is included, obtain necessary clearances, process and follow-up on all administrative actions related to project implementation, e.g., recruitment, travel arrangements, organization of workshops, payments, procurement.
• Prepare, maintain, and update filing systems; generate periodic and ad hoc reports, statistical tables, graphic content and other background materials to facilitate inspection and reviews.
• Provide assistance to the country team on reporting requirements and ensure completeness and accuracy of data submitted.
• Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning. and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform other relevant duties as assigned.

Competencies

Education

• Completion high school diploma or equivalent is required.

Job – Specific Qualification

• Supplementary courses or training in Business Administration, economics, finance or other related field is required.

Work Experience

• A minimum of five (5) years of progressive work experience in programme or project administration, technical cooperation, human resources, finance and budget or related area is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree.
• Working experience with the UN system or other international organization is desirable.
• Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.
• A minimum of one (1) year or more of experience in data analytics or related area is desirable.
• Experience with contract administration or support operations is desirable. Experience with procurement and accounting methodologies system is desirable.

How To Apply

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