IPOA Office Administrator II Job

.IPOA/HR/20/2024;

Job Purpose

Responsible for provision of secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

• Support implementation of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;
• Manage correspondences;
• Develop and maintain the filing system in the respective office of deployment;
• Support organization of meetings and prepare necessary materials for the meeting;
• Schedule appointments and meetings;
• Make travel arrangements;
• General administration of the office;
• Answer and direct phone calls;
• Update records in the respective office of deployment;
• Consolidate data for reports development in respective office of deployment;
• Implement management decisions;
• Develop and implement individual work plan.

Job Dimensions:

Financial Responsibility

• Prepare annual work plan, procurement plan and budgets.

Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

Decision Making / Job Influence

• Operational decisions

 Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution;

OR

• Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution.

Previous relevant work experience required.

• This is an entry level job

How To Apply

Interested persons who meet the specified criteria are invited to submit their applications through the recruitment portal link: https://recruitment.ipoa.go.ke.

Alternatively, applications can be submitted via the Post Office, email, or by hand delivery. Applicants who choose the alternative process must clearly indicate the position and job reference number on both the cover letter, envelope, and email applications. Alongside the application, candidates should include IPOA Employment form, a detailed CV, copies of academic certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Tuesday, 2nd April, 2024 to:

Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100, NAIROBI.

For email submissions, please use the following addresses:

For Job grades 3 – 6: recruitment_m0324@ipoa.go.ke
For Job grades 9 – 13: recruitment_s0324@ipoa.go.ke
Detailed job descriptions and specifications for the above positions are available in our website www.ipoa.go.ke/careers
Upon granting an offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

• A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
• A valid Clearance Certificate from the Higher Education Loans Board (HELB);
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB) (Must provide certificate or report); and
• A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status.
Canvassing will lead to automatic disqualification.

IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

Only shortlisted candidates will be contacted.