Orchid HR Outsourcing Personal Assistant to CEO Job

Location: Nairobi

Job Description:

As a Personal Assistant to the CEO, you will play a crucial role in supporting the CEO in day-to-day operations and ensuring their schedule runs smoothly.

Your primary duties will include:

• Managing the CEO’s calendar, scheduling appointments, and coordinating meetings.
• Screening and prioritizing incoming calls, emails, and correspondence.
• Preparing agendas, presentations, and reports for meetings.
• Handling confidential and sensitive information with discretion and professionalism.
• Assisting with personal tasks and errands as needed.
• Liaising with internal and external stakeholders on behalf of the CEO.
• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas, and accommodation for business trips and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Meeting and greeting visitors at all levels of seniority.
• Organising and maintaining diaries and making appointments.
• Dealing with incoming emails and posts, often corresponding on behalf of the manager.
• Preparing documents, briefing papers, reports, and presentations.
• Organising and attending meetings and ensuring the manager is well prepared for meetings.
• Liaising with clients, suppliers, and other staff.
• Coordinates office management activities.
• Determine matters of top priority and handle them accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.

Education & Work Experience:

• BA Diploma in Business and/or Administration, degree is an added advantage.
• 7 Years experience proven experience as an executive assistant or personal assistant to senior management.
• Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.
• Strong oral and communication skills and English language fluency.
• Proficient organization and time management skills.
• Requires excellent skills in databases, word processing, spreadsheets, desktop publishing, and presentation applications.
• Excellent organizational skills are required.
• Results Driven
• Teamwork and People Skills
• Strong communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office suite and other relevant software applications.
• High level of professionalism and integrity with a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work outside regular business hours when necessary.

How to Apply:

If you are a proactive and detail-oriented individual with a passion for supporting senior executives, we invite you to apply for the Personal Assistant to the CEO position at careers@orchidhr.co.ke.  Please submit your resume and a cover letter outlining your relevant experience and why you are interested in joining our team.

Application Deadline: 4th April 2024, only those selected for an interview will be contacted.