IPPF Executive Officer Job

Role Purpose:

• IPPF ARO is seeking a dynamic, versatile, and highly-organized Executive Officer to perform personalized administrative duties for senior management, specifically the Regional Director’s Office (RDO). The Executive Officer will be responsible for planning, budgeting, and reporting within the RDO, as well as organizing workshops, events, and official meetings. The role also entails maintaining the highest degree of integrity, flexibility, teamwork, and confidentiality.

Role Deliverables:

• Reporting to senior management and performing secretarial and administrative duties.
• Developing, coordinating, and implementing the Regional Director’s office program budget.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Organizing and overseeing official meetings and conferences, including preparation and reporting.
• Coordinating the planning, budgeting, and logistics for workshops, events, and travel.
• Any other reasonable duties as may be requested from time to time.

Key Skills/Expertise:

• A first degree in Social Sciences, International Relations, Communication, Business Administration, or any other related field.
• A minimum of one-year executive-level support experience, ideally in an international setting, including office management, administration, and secretarial support is desirable.
• Excellent office management skills, including proficiency in appointment scheduling software such as MS Outlook, as well as conference call apps (Teams/Zoom, etc.).
• Strong interpersonal skills for effective communication with diverse, multicultural, and multilingual groups – articulate, tactful, and diplomatic.
• Demonstrates a high degree of integrity, flexibility, and an understanding of the importance of confidentiality.
• Supportive of a woman’s right to choose and to have access to safe abortion services.
• Exceptional organizational and time management skills to handle multiple tasks and meet tight deadlines.
• Flexible and a team player.
• Excellent writing/drafting skills.
• Fluent in English; good working knowledge of French desirable.
• Advanced-level IT skills – Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
• Commitment to safeguarding in both local and international contexts.
• Ability to thrive in a diverse, multicultural, multilingual, and intergenerational environment that promotes antiracism and respect for others.

How To Apply

Interested individuals should submit an application form in the IPPFARO CV form (attached) and a 1-page cover letter to: hroffice@ippf.org with the job position you are applying for as the subject of the email by 22 April 2024.