UNODC Procurement Assistant Job

Responsibilities

Within limits of assigned authority, the Procurement Assistant will be responsible for the following specific duties:

• Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specification of goods and services; propose product substitutions consistent with requirement to achieve cost savings; determine the availability of funding sources.
• Identify and recommend source of procurement; interview potential suppliers.
• Produce tender documents e.g. invitations to Bids, requests for proposals and requests for quotation based on the nature of the requirement and cost of procurement involved.
• Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible
• Enter into negotiation of terms and conditions of orders under the guidance of Procurement Officer; obtain credit and other information on proposed suppliers.
• Finalize purchase orders and contracts for approval by the Procurement Officer; and prepare submission to the Contracts Committee for review and subsequent approval by the authorized official.
• Resolve issues/problems related to delivered goods; prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received.
• Maintain relevant internal database and files; keep track of any contractual agreements direct provisioning contracts and inform affected users of contractual rights and obligations.
• Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendor by commodity etc.
• Draft a variety of correspondence.
• Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  
• Assist with visualizations and updating information material such as web pages or brochures.
• Supervise, assign and review the work of more junior staff.
• Perform other work-related duties as assigned.

Competencies & Qualifications

Education

• High school diploma or equivalent is required. A CIPS Level 4 Diploma in Procurement and Supply is required.

Job – Specific Qualification

• A CIPS Level 4 Diploma in Procurement and Supply is required. Please attach a copy to your application.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in procurement, contracts management, administration or related area is required. The minimum number of years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher. Experience in identifying vendors and working with vendor databases is required. Experience working with an ERP (Enterprise Resources Planning) system is required. Experience in procurement and contract management in an international organization or within the United Nations system or similar international organization is desirable. Experience in SAP (System, Applications & Products)/Umoja is desirable.

How To Apply

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