Personal Assistant to the Managing Director Job Madison Group
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Personal Assistant to the Managing Director Job Madison Group
Key Responsibilities
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Schedule and Calendar Management
- Efficiently manage the MD’s calendar, scheduling meetings, appointments, and events to optimize time.
- Coordinate travel arrangements, accommodations, and logistics for both domestic and international trips.
- Proactively anticipate scheduling conflicts and adjust appointments as needed.
Communication and Correspondence
- Serve as the first point of contact for internal and external communications with the MD’s office, filtering and prioritizing emails, calls, and messages.
- Draft, review, and edit reports, presentations, memos, and other documents on behalf of the MD.
- Maintain effective communication channels between the MD and senior management team, ensuring alignment and follow-up on key initiatives.
Meeting Preparation and Support
- Organize, prepare agendas, and coordinate logistics for meetings led by the MD, ensuring relevant documents are compiled and distributed.
- Attend meetings, take minutes, and track actionable items, ensuring timely follow-up.
- Conduct research and prepare briefing materials, summaries, and background information for the MD as required.
- Preparation and circulation of Board Meeting reports to directors
Office Administration
- Support the MD’s office with various administrative duties such as document management, expense reporting, and maintaining an organized filing system.
- Act as a point of contact between the MD’s office and various internal departments for logistical and operational support.
Qualifications
- Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field.
- Experience: Minimum of 2 years of experience as a personal assistant, administrative assistant, or similar role supporting C-suite executives in a fast paced environment
- Familiarity with the Insurance Industry
Skills and Competencies
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to manage multiple tasks and projects with competing priorities and tight deadlines.
- Strong analytical skills with a high attention to detail.
- Professional discretion, integrity, and a strong sense of confidentiality.
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Qualified candidates are requested to forward their applications together with their CV’s and copies of documents to the Group HR Manager on hr_recruitment@madison.co.ke not later than 15th November, 2024.
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