Personal Assistant to the Managing Director Job Madison Group

Personal Assistant to the Managing Director Job Madison Group

Key Responsibilities

Read>>Small and Powerful Ways to Update Your CV

Schedule and Calendar Management

  • Efficiently manage the MD’s calendar, scheduling meetings, appointments, and events to optimize time.
  • Coordinate travel arrangements, accommodations, and logistics for both domestic and international trips.
  • Proactively anticipate scheduling conflicts and adjust appointments as needed.

Communication and Correspondence

  • Serve as the first point of contact for internal and external communications with the MD’s office, filtering and prioritizing emails, calls, and messages.
  • Draft, review, and edit reports, presentations, memos, and other documents on behalf of the MD.
  • Maintain effective communication channels between the MD and senior management team, ensuring alignment and follow-up on key initiatives.

Meeting Preparation and Support

  • Organize, prepare agendas, and coordinate logistics for meetings led by the MD, ensuring relevant documents are compiled and distributed.
  • Attend meetings, take minutes, and track actionable items, ensuring timely follow-up.
  • Conduct research and prepare briefing materials, summaries, and background information for the MD as required.
  • Preparation and circulation of Board Meeting reports to directors

Office Administration

  • Support the MD’s office with various administrative duties such as document management, expense reporting, and maintaining an organized filing system.
  • Act as a point of contact between the MD’s office and various internal departments for logistical and operational support.

Qualifications

  • Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field.
  • Experience: Minimum of 2 years of experience as a personal assistant, administrative assistant, or similar role supporting C-suite executives in a fast paced environment
  • Familiarity with the Insurance Industry

Skills and Competencies

  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to manage multiple tasks and projects with competing priorities and tight deadlines.
  • Strong analytical skills with a high attention to detail.
  • Professional discretion, integrity, and a strong sense of confidentiality.

Read>>Why Can’t I Get a Job? 5 Tips to Improve Your CV

Qualified candidates are requested to forward their applications together with their CV’s and copies of documents to the Group HR Manager on hr_recruitment@madison.co.ke not later than 15th November, 2024.