ILRI Deputy Finance Manager -General Accounts Job
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Responsibilities
- Accounts payable:
- Timely posting of supplier invoices after checking for completeness, accuracy, and approvals as per policy.
- Review reconciliations from accountants for goods and other services supplier ledger balances to supplier statements.
- Review updated register for tracking movement of all the invoices received in the institute until paid and filed.
- Ensure VAT exemption applications are made on time and submitted to suppliers.
- Ensure outstanding supplier commitments are analysed and review withheld invoices report.
- Ensure monthly report of all supplier payments is prepared and circulated.
- Manage vendors list- Review supplier accounts; at the minimum, bi-annually and recommend de-activation of accounts that have been inactive for the last 6 months.
- Ensure prepayments are reconciled and cleared on time.
- Accounts receivable:
- Ensure monthly aging schedules and reconciliations for all accounts are prepared and relevant recommendations implemented.
- Ensure monthly allocation of accounts and adjustment journals are posted.
- Follow up customers for payment of debts when they fall due.
- Ensure provisions for bad debts are done as per policy.
- Staff & consultants accounts:
- Ensure staff and consultants accounts reflect correct position and monthly aging schedules are maintained for all accounts.
- Ensure monthly allocation of staff and consultants accounts are passed.
- Timely posting of staff TA’s, Travel Expenditure Report (TER’s) & project/workshop expenditure reports.
- Payroll Management:
- Process IRS, NRS, and Students payroll, payroll journals and all related schedules, reconcile payroll related control accounts, submit all statutory deductions, & compute pension. Compute terminal dues, process education and security allowances for IRS staff.
- Financial reporting and audit:
- Assist in preparation of financial statements and corresponding schedules.
- Analyse financial data for accuracy, information, and determination of probable risks for the organization.
- Ensure timely support of audit requests.
Staff Management:
- Ensure a proper division and rotation of tasks within the unit and create an environment of learning and self-development.
- Conduct periodic performance review for the staff in the unit and ensure the units performance review is conducted periodically.
- Train the alternate position all aspects of this job to ensure continuity.
Others:
- Record Keeping: Ensure an efficient and secure record keeping system is in place and complied with by all stakeholders.
- Can be called upon to work on tasks relating to other units within finance.
- Coach and train Accountants to improve their knowledge, efficiency, and services.
- Replace Financial Controller occasionally when he/she is off duty.
Requirements
- Bachelor’s degree in Finance or Accounting or its equivalent.
- Full accounting qualifications- CPA (K) or ACCA.
- At least Seven years progressive practice in Accounting / Finance.
- Experience in a supervisory position is a plus
- Work experience at least in part in a non-profit or an international organization
- Knowledge of computerized accounting software required
- Good computer skills
How To Apply
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