Registry Assistant Internships in Kenya

Registry Assistant Internships at the Council of Governors

Registry Assistant Internship Responsibilities

• Mail receipt from within and outside the Council of Governors
• Sorting, cross referencing, filing of correspondences and responses according to COG indexing plan and forwarding the same to the marking officer for direction in file
• Weekly file tracing in the offices of action officers and recording all files and advising users on the records management best practices.
• Assist in the indexing of documents received to ensure easy retrieval and maintaining accurate records of documents movements
• Opening of new files when need arises and ensuring all Records Management Unit requirements are met for efficient service delivery
• Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading
• Retrieve closed records when required by users for reference purposes.
• Ensure files are preserved well and torn ones are promptly repaired
• Control access to the Records Management area in order to safeguard the documents integrity from unauthorized access.

Qualifications for the Registry Assistant Internship

• A certificate or Diploma in Records and Archives Management or Information Studies from a recognized Institution.
• Computer literacy is a must.
• Good communication and interpersonal skills, time management should also be possessed.
• Ability to read and prioritize official documents urgency is essential. Must be able to work with minimal or no supervision.
• Knowledge of file digitization, understanding and use of the Integrated Records Management System (IRMS) is an added advantage

How to Apply
Interested candidates should send a CV, cover letter, copies of ID, certificates and testimonials to hrcog@cog.go.ke and indicate the name of the position you are applying for as the Email subject.