A cover letter is the first thing a hiring manager will look at after you send in your application. This means that it should not only be well written but should also convince them to look at your CV.
A well written cover letter free of errors and mistakes will help boost your chances of getting called for an interview.
Here are A Few Things To Check Before Sending Your Cover Letter
1. The Hiring Manager’s Name
Before sending your beautifully written cover letter, you need to ensure that you have used the right name. You do not want to address your letter to the wrong person.
It is important to use the person’s name as opposed to writing Dear Sir/Madam or to whom it may concern. This will make the hiring manager know that you spent the time to research on the organisation.
It is equally important to ensure you do not misspell the name of the person you are addressing your Cover Letter to.
2. The Organisation’s Name
The one thing you have to ensure you get right is the company name. Before you send out your application it is important that you check that the company name you have used is correct.
You need to ensure that the spelling is correct and that you have used the full name of the company. For example, if it has a Ltd at the end.
Otherwise, how can someone hire you when you do not even know the name of the organisation?
3. Your Contact Information
Surprisingly, most people get this wrong. If your contact details are not correct it will be very difficult for the hiring manager to get back to you when it comes to inviting you for an interview. This means they will move on to the next person.
You need to ensure that you have used the correct telephone number and email and that you have access to both. Your number needs to be working and your email should not be one you forgot the password to.
You might be wondering how one gets the date wrong but you would be surprised how many people send out applications with the wrong dates. This mostly happens when you have used the same Cover Letter for every job you apply for which is not a good thing.
Something that might seem small like having 3/6/2016 instead of 6/3/2016 can prevent you from getting the job. This shows the recruiter that you are careless and no one wants to hire a careless person.
Most organisations have a limit as to how many words your letter can have and as such you should ensure that your Cover Letter is not too long.
You do not want to bore the hiring manager. Ideally, a cover letter is supposed to be short. Try and have only information that is relevant to the job in the cover letter you send.
Here is a sample cover letter that you may use if you are just starting out your career in HR.
P.O Box 3213-00100
14th June, 2017
The Human Resource Director,
XYZ Company Limited,
P.O Box 3211-00100,
RE: APPLICATION FOR THE POST OF A HUMAN RESOURCE ASSISTANT
Having recently completed my Bachelor of Science in Human Resource Management at Egerton University, I would like to apply for the position of a Human Resource Assistant at your esteemed firm.
I have a complete understanding of processing of new recruits and highly skilled in creating and delivering presentations in a professional manner.
My internship with Toyota Kenya has polished my skills in providing administrative support in the HR department as well as giving me the opportunity to gain knowledge in preparing a variety of HR management reports and documents as well as maintaining confidential files.
Taking the initiative has always been my career strength along with understanding responsibilities and upholding work ethics. In addition, my abilities and skills make me an excellent candidate for this job as I am extremely a reliable and considerate individual.
I would appreciate you taking the time to review my application and would be available for an interview at your convenient time.
Thank you for your consideration.
It is important to remember that a cover letter is going to help you sell yourself to the hiring manager. So it needs to be well written and should show that you are truly qualified for the position.
If you would like to have your CV or Cover Letter written by a professional visit Corporate Staffing Services