Danros Clearing & Forwarding Officer Jobs In Nairobi (60K)

Clearing & Forwarding Officer Job at Danros Kenya

Reporting To: Operations Manager

Reporting to this position: Clearing & Forwarding Clerk

Salary: Kshs. 60,000

Job Overall Purpose

The Clearing & Forwarding Officer is responsible for running a robust Clearing & Forwarding department within the company

Responsibilities

Administrative Duties

• Budgeting and liaison to customer service.
• Continually develop knowledge on customs qualifications, ensuring new regulations are understood and implemented where required.
• Improve operational efficiencies to increase ability to process customer orders using both systems and physical improvements.
• To efficiently evaluate the costs and revenues for the department and ensure that the department is a profit-making venture.
• Ensure proper compliance and adherence to export /import administration regulations.

Clearing duties

• Liaise with suppliers for timely shipments, follow up on documentation to be received to avoid late documentation charges and demurrage.
• Review and identify the customs documentation requirements as per the type of importation and advising the client accordingly.
• Tracking shipments, updating customers on arrival information and ensuring that the correct shipping documentation is ready.
• Application for IDF, PIP, IDP and bond if cargo is tax exempt. The IDF & PIP are then send to the exporter.
• Receipt of the bill of lading from the shipping line and advising the client on the estimated time of shipment arrival.
• Obtaining manifest number from the shipping line and lodging custom entry.
• Ensuring payment of shipping line charges.
• Ensure that the importer pays taxes at KRA promptly to facilitate faster approval of customs entry.
• Prepare customs folder where all original documents are attached to undertake verification with port health, radiation, KEPHIS, KRA & port police.
• Liaise with customs and other relevant authorities for any issues that will arise during clearance of cargo. Resolve all verification issues and obtain final release.
• Advice management on the correct and most preferred course of action to overcome technicalities that may arise during clearing.
• Arrange for pick-up of cargo by liaising with transport department. For containerized cargo ensure a pre-picking inspection in the provided format in SOP’s. Follow up to ensure that containers are returned to the nominated CFS and an interchange obtained to allow facilitation of refund.
• Provide regular and accurate reports on all cleared cargo and status of outstanding goods for clearance.

Qualifications (education & experience)

• Diploma in clearing & forwarding from a recognized institution
• 3 years of experience and track record within the Logistics, Supply Chain and Clearing & Forwarding Industry
• A thorough knowledge and understanding of customs legislation, tariffs, import/export documentation, customs clearance, bond management and customs declaration will be required.
• Excellent coordination skills
• Attention to detail.
• Fully computer literate, aptitude for technology and systems driven
• Excellent communicator (written and verbal) on all levels.
• Analytical, accountable and assertive.
• Commercially astute

Key Performance Indicators

• Turn Danros (k) Limited clearing & forwarding department into a profit-making unit within 3 months
• Increase the clearing & forwarding department revenue
• Increase the clearing & forwarding client base
• Lead management: maintaining a lead to sale ratio of 15% or higher
• Prepare and present revenue and expenditure reports on weekly, monthly and yearly basis
• Total number of files closed in a month both sea and air
• Number of files going into demurrage bills
• Number of files falling into storage charge
• Leadership: effectively accomplishing set goals through subordinates

Other duties

• Undertake other duties within the scope of your skills, competence and training as directed.

How To Apply

To apply send your CV to recruitment@danroskenya.com with Clearing & Forwarding Officer as the email subject.