Inventory Officer Job. G4S

Job Introduction

Reporting to the Procurement Manager the Inventory Officer will be responsible for stores management with a view to control the materials in the store.

Responsibilities

Oversee and administer operations of the stores

• Receive, identify and verify supplies
• Provide information to and assists users
• Prevent unauthorized persons entering into the stores
• Maintain the stores department in a tidy manner
• According to requirements and established procedures, arranges stock in the allocated places.

Inventory Management

• Ensure that the stock neither exceed the maximum level nor go below the minimum level at any point of time.
• Coordinate with user department on stock balances  and need for more orders by  initiating internal purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit fixed in respect thereof.
• Ensure that all stores are issued using the inventory management system

Inspect all material, supplies or equipment that enters the store  

• Receive materials into the stores after checking them with the contents of the delivery note and issues a Goods Received Note and  prepare documents for accounts payable
• Weigh, measure, check, sample, and keep accurate records on materials, supplies, and other equipment that enters the store.
•  Verify the quantity and quality of items they are assigned, checking for defects and recording finding
• Prepare reports on stores inventory levels

Issuance  of  stores

• Issue materials against authorised store requisition notes in right quantity of right specification, and at the right time

Store management

• Employ location coding and stores coding for easy identification of every item of stores
• Protect material from losses due to fire, theft, evaporation, obsolescence etc.
• To check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.

Qualifications

Knowledge and Qualifications

• Diploma in Stores Management or related discipline
• Knowledge of goods or materials in assigned storeroom
• Knowledge of stores  and stock record keeping systems
• Knowledge of safety precautions pertaining to the work, including toxic and hazar­dous materials handling and storage
• Knowledge of basic buying and purchasing practices
• Knowledge of inventory principles and practices
• Skill in appropriate use of goods and materials in storeroom

Experience

• Three to Five years’ of receiving, storing and issuing supplies in stores.

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