Reporting to: Principal investigator (ADESFA iUMEME Project)

Contract Period: 2-year Contract / Part-time involvement

Basic Job Summary:

The Project Coordinator is responsible for organizing and controlling project activities through communicating risks, opportunities, and current state information with the project team. This role will assist in project development and ensure that all project administration is completed efficiently and on time.

Duties & Responsibilities: 

Project Coordination:

• Assist project manager and trainers in organizing, managing, and implementing training.
• Coordinate project activities, resources, safe equipment, and information.
• Act as the point of contact and communicate project status to all participants.
• Break projects into doable tasks and set timeframes.
• Monitor and track project progress and handle any issues that arise.
• Use tools to monitor working hours, plans, and expenditures.

Resource Coordination:

• Ensure that resources and specialized equipment material are available when needed.
• Liaise with clients, vendors, and internal teams to ensure clear communication.

Risk and Issue Management:

• Identify potential risks and work with the project manager to mitigate them.
• Track and report any project issues and ensure they are resolved promptly.

Administrative Tasks:

• Assist in the preparation of presentations and reports.
• Schedule and attend project meetings, take minutes, and follow up on action items.
• Create and maintain comprehensive project documentation, plans, and reports and ensure they are well maintained and updated as necessary.
• Assist in the development of project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• Maintain project calendar and schedule meetings, calls, and other necessary appointments.

Financial Coordination together with UPHF:

• Assist in financial report preparation and ensure the project stays within the budget.
• Track expenses and process invoices related to the project.

Sustainability:

• Proposes a long-term scheme for the financial sustainability of the initiative.
• Process of general coordination among stakeholders; and more than 40 beneficiaries a year.

Organization of events:

• Provides overall project management for all events and ensures the achievement of their objectives, including development, implementation, and monitoring of work plans. Ensures the events are distributed over time to spread the workload on an annual basis.
• Publishes a calendar of training events in the Hub and communicates modalities of participation, from the online preparatory phase to in-person lectures until on-the-job application of learnings and B1V, B2V, and BR certification.

Qualification and Experience:

• Bachelor’s degree in science, engineering, business, or a related field of study.
• Proven work experience in publication and communication-related projects.
• A background in business skills, management, budgeting, and analysis.
• Proficient in project management software tools (Google apps).
• Certification in project management, such as CAPM (Certified Associate in Project Management) preferred.
• Familiarity with risk management and quality assurance control preferred.
• Structured approach to problem-solving, ability to take initiative.
• Having the BR certification (Habilitation Electrique) is a plus but will not be required

Competencies and Attributes:

• Strong interpersonal skills and capable of working with cross-functional, international teams.
• Excellent written and verbal communication skills.
• Planning and organizing skills
• Leadership
• Project management
• Entrepreneurial drive
• Research and problem solving
• Capacity to quote and procure equipment according to FEi procedures

Relationships: 

• Internally: International Relations SU, PI of the iUMEME project, ICRC coordinators, Lab technician of the SCES labs, and Electric labs of the ECT school.
• Externally: France Education Internationale, Université Polytechnique Hauts de France (UPHF), Private sector manufacturer of electrical equipment and power monitoring solutions. Partners, whose collaboration is regulated, through formal agreements, such as MoUs. These partners can be different sponsors among private companies and donors.