LVCT Health Finance And Grants Officer Job

Finance And Grants Officer Job, Current Finance Jobs In Kenya,

LVCT Health is an established Kenyan NGO renowned for implementing health programs at scale in Kenya.
Through its vision of Empowered, Healthy and Resilient Communities, LVCT Health is a leader in designing and implementing innovative HIV prevention and treatment approaches, sexual and reproductive health and gender-based violence programs reaching the most vulnerable populations. LVCT Health works with the government and other stakeholders at the national and county levels.
We are looking for a dynamic well qualified, and motivated individual to join our great team by filling the following vacant position:
Position: Finance and Grants Officer (HQ) FGO/LVCT/10/2023
Reporting To: Finance Manager

Job Purpose

The primary responsibility of this role is to provide overall coordination of LVCT Health’s grants portfolio, based in HQ, overseeing the compliance with the various awards and sub-award agreements requirements and LVCT Health policies. The role also supports finance in bank reconciliations and manages allocated grants.
The Officer will have a broad and deep understanding of the relevant donor rules and regulations and proactively identify compliance risks throughout the overall grant portfolio. In addition, S/He will work
collaboratively with the LVCT Health HQ, ensuring that LVCT Health complies with the requirements of the various grants. S/He will develop and embed best practices in grants management in compliance with the various donors’ rules and regulations.

Roles and Responsibilities

Grants and Sub Grants Management

Maintain up-to-date grants forecast for the management, indicating all pertinent information for each grant that includes but is not limited to start date, end date, type of agreement, region, cost and revenue, etc.
Develop and maintain grants Dashboards for presentation to the LVCT management team
Proactively lead the development and execution of the closeout plans for the respective awards in HQ
Take the lead in the development of awards, work plan budgets, and budget monitoring.
Ensure grants and contracts are well administered, and that program and support teams are kept updated on the respective donor regulations and requirements, including keeping track of programmatic implementation and budgets.
Support the program staff in budgeting, grant revisions, modifications, no-cost extensions and budget realignments

Donor and Grants Management

  • Prepare various donor financial reports in accordance with the prescribed formats and reporting requirements
  • Provide support to the implementation teams understanding the Grant/Project Agreements and MoUs.
  • Provide coaching and mentoring to staff to develop skills and competencies
  • Oversee independent award monitoring of implementation, reporting and procurements to ensure compliance, completion and the application of best practices
  • Actively facilitate the development of LIPs financial system that will meet donor and LVCT Health requirements and provide the two-way flow of information between program management and partners to ensure responsible management
  • Participate in the initial evaluation of sub-grantees through pre-award assessments (OC&RA);
  • Work with sub-grantees to ensure full compliance with contractual, legal, regulatory, organizational and donor requirements of their sub-awards;
  • Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures.
  • Provide support to program teams to build their capacity in the financial management of their activities and to ensure that they are equipped with the information and skills that allow them to interpret activity budgets, prepare accurate projections, and ensure that they remain current on all activity expenditures.
  • Annual donor and organizational audits and ad hoc donor reviews during the year
  • Ensure all Grants reports are available and well documented for Audit whenever required.
  • Ensure all signed Grant contracts/agreements and budgets are well filed and availed when required.
  • Donor reporting, tracking and monitoring monthly burn rates for all grants
  • Ensure timely and accurate financial reports are submitted to the donor.
  • Liaise with Grants accountants and FAMS to closely monitor monthly burn rates and tracking of expenditure for all grants.
  • Others financial responsibilities
  • Bank reconciliation for the allocated accounts
  • Update Staff LOEs on Quarterly basis in liaison with HQ FAM, Regional FAMs Grants Accountants and HR
  • Allocate staff payroll costs as per LOEs on monthly basis
  • Prepare the final Payroll Journal that captures all the staff payroll cost allocations.


  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
  • University Degree in Business Administration, Accounting, Finance or related field, Master’s
  • Degree in the relevant field an added advantage
  • Certified Public Accountant (CPAK)/Certified Financial Analyst (CFA)/ACCA or any other relevant certification.
  • A minimum of 5 years experience in the NGO sector in Finance/Grants/Compliance Management positions, preferably in USG-funded projects.
  • Experience in complex planning and budget processes, including providing clear guidance on donor policies and procedures.
  • Ability to manage multiple projects simultaneously and meet time-sensitive deadlines.
  • Up-to-date knowledge, understanding, and experience in forecasting, negotiating, and implementing US Government funding.
  • Excellent organizational and communication skills.
  • Experience assessing organizations’ responsibility and grant worthiness through financial statements, audits and other documentation presented in a proposal or support of an award.
  • Excellent interpersonal skills, ability to work in a multicultural environment, flexible and ability to handle pressure.
  • High ethical standards.
  • Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).

How to Apply

Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations

The position applied for and reference number should be clearly indicated on the subject line and cover letter; Female candidates are encouraged to apply.

The closing date is 31 October 2023. Only short-listed candidates will be contacted .
LVCT Health is an equal opportunity employer. Please visit our website for information about the organization.