USIU Africa Office Administrator – Center for Executive Education Job
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USIU Africa Office Administrator – Center for Executive Education Job
Office Administrator – Center for Executive Education Job, Current Administration Jobs In Kenya,
Key Responsibilities/Tasks
Communication:
- Respond to communication from students, faculty, staff, and external clients via phone, email, and in person.
- Draft and internal and external communications for approval by the Center Manager or Business Development Manager as required.
- Schedule and coordinate meetings, appointments, and events.
Record Keeping:
- Maintain accurate and up-to-date records of student registrations, attendance, and certification.
- Assist in the preparation and distribution of training materials.
Student Support:
- Aid trainees regarding course information, schedules, and registration processes.
- Collaborate with other departments to address student inquiries and concerns.
Data Entry:
- Input and update student information in the database system.
- Compile and organize data for reporting purposes.
Administrative Support:
- Assist in the preparation of documents, presentations, and reports.
- Coordinate logistics for workshops, seminars, and other events.
- Create awareness of programs on offer to potential students and faculty.
Financial Administration:
- Process invoices, receipts, and expense reports.
- Assist in budget tracking and financial record-keeping.
Collaboration:
- Collaborate with other administrative staff to streamline processes and improve efficiency.
- Work closely with faculty and other departments to ensure cohesive operations.
Admissions Assistance:
- Support the admissions process by processing applications and maintaining admissions records.
Technology Proficiency:
- Utilize office software, email, and other technology tools effectively.
- Provide basic technical support to faculty and students as needed.
Office Management:
- Maintain a well-organized and tidy office space.
- Manage office supplies and place orders as needed.
- Ensure office equipment is in working order and coordinate repairs.
Qualifications:
- Bachelor’s degree from a recognized institution.
- Proficiency in computer applications.
- Demonstrate leadership skills.
- 3 years of relevant administrative work.
Personal Attributes & Competencies:
- Must be adept at problem-solving, including being able to identify issues and resolve programs promptly.
- Must possess strong interpersonal skills.
- Must be able to communicate clearly, both written and verbally.
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
- Must be able to prioritize and plan work activities to use time efficiently.
- Must be organized, accurate, thorough, and able to monitor work for quality.
- Must be dependable, and able to follow instructions.
- Must exhibit high ethical standards.
- Must be able to improve performance through management feedback.
How To Apply
If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply to indicate in the subject line: “Project Finance and Administration Director”.
Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00 pm, Friday, December 1, 2023, to:
Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya
Send your application to jobs-dvcasa@usiu.ac.ke
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