KIMC/SOA/HR/02/2023

Job Description.

Duties and responsibilities at this level will entail:

• Typing drafts and manuscripts of official documents such as letters, memos, and reports;
• Managing e-office activities such as e-mails;
• Operating office machines such as photocopiers, and scanners. shredders and facsimile machines;
• Enhance and maintain the reputation of the department by offering a friendly reception to stakeholders:
• Handling telephone calls and appointments;
• Receiving and dispatching notices of meetings and minutes to relevant parties:
• Supervising the Assistant Office Administrators;
• Maintaining and updating the register and contacts of stakeholders; and
• Enforcing information security measures in the office by locking documents and maintaining confidentiality of passwords to prevent unauthorized access.

Job Specification.

For appointment to this grade, an officer must have:

• Served in the grade of Senior Office Administrator Il/Personal Secretary |, KIMC Grade 7 or in a comparable position in the Public Service or Private Sector for a minimum period of three (3) years;
• Degree in Office Management Administration Technology, Business Administration, and Office Management or equivalent qualifications from a recognized Institution;
• Be a registered member of Kenya National Secretaries Association (REMASA)
• Certificate of Supervisory Course attendance from a recognized Institution lasting not less than two (2) weeks;
• Certificate in computer application skills; and
• Showed merit, integrity, and ability as reflected in work performance and results.

Terms of Service

• The successful candidate will be on Permanent and Pensionable terms of service. The minimum basic salary for this position will range from Kshs, 58,828 — Kshs. B1,401 per month exclusive of allowances