Job Purpose

• The job holder is responsible for secretarial services and other of clerical duty

Key Responsibilities

Operational Responsibilities / Tasks

• Word and data processing
• Managing electronic office
• Operating office equipment
• Maintaining office diary, appointments, and travel itineraries
• Attending to visitors and clients
• Ensuring security of office records, equipment
• Keeping correspondence and file movement
• Preparing responses to simple routine responses
• Managing office protocol and etiquette
• Maintaining integrity and confidentiality of data

Job Competencies 

Academic Qualifications-KNEC

• Bachelor’s degree in Secretarial Studies/Business Office Management or equivalent from a recognized Institution OR
• Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) Stage I, II, and III from the Kenya National Examinations Council in the following subjects: –
  • Shorthand III (minimum 100 w.p.m.);
  • Typewriting III (50 w.p.m)/Computerized Document Processing III;
  • Business English III/Communications II;
  • Secretarial Duties II;
  • Office Practice II;
  • Commerce II; and
  • Office Management III/Office Administration and Management III;

Professional Qualifications / Membership to professional bodies

• Certificate in computer applications from a recognized institution
• Meets the provisions of Chapter Six of the Constitution

Previous relevant work experience is required.

• N/A

Functional Skills:

• Attention to detail
• Self-motivated

Behavioral Competencies/Attributes:

• Communication skills
• Ability to maintain confidentiality