General Position Summary

• The Finance Assistant will work under the direction of the Senior Finance and Grants Officer Lodwar and will be responsible for the processing and recording of payment transactions in a timely and accurate manner to support the program team activities. The Finance Assistant is expected to work collaboratively with program and operations departments, be a custodian of all financial resources, and report on any concerns regarding financial irregularities. 

Duties & Responsibilities

Financial Management

• Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented.
• Supports transaction entry with the assigned batch
• Responsible for gathering transaction documents required for donor reporting
• Responsible for compiling monthly intercompany vouchers and assisting with preparations of documents for month-end package
• Maintain the uncleared cash advance file and prepare past-due advance reports for the Senior Finance and Grants officer
• Assist with audit-related requirements (timely document retrieval, filing after audit completion, providing additional assistance as necessary)
• Assist with scanning, copying, printing, and uploading financial documents to relevant folders
• Assist the Finance Officer with field cash reimbursements.
• Perform daily, weekly, and monthly cash counts together with the Finance and Grants Officer
• Ensure all finance documents are properly labeled, filed, and stored in a clear and easily accessible manner following the Field Finance Manual
• Submission of all original vatable invoices to Nairobi for VAT claim on a timely basis for VAT claim
• Ensure quality control of financial documents for completeness and proper referencing before archiving
• Responsible for cash and bank vouchers filing, statutory audit reports, and other financial documents filing and maintenance of filing system (Hard copy and electronic) according to MC Procedures; manage finance archives and ensure monthly update of the Finance archiving index
• Any other duty as may be assigned

Grants Management

• Assist with follow-up on sub-award compliance issues and audits and document resolutions.
• Ensure the proper organization of sub-award files
• Assist in sub-award site audits and prepare site visit reports.
• Support the Senior Finance and Grants Officer and Finance Officer with review of Sub award documents every month.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
• to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.
• Team members are expected to conduct themselves professionally and respect local laws, customs, and MC’s policies, procedures, and values at all times and in all in-country venues.

Accountability

Reports Directly To: Senior Finance and Grants Officer Lodwar Office.

Works Directly With Field Director, Country Finance/Grants Teams, Program Teams, and Implementing Partners.

Knowledge and Experience

• Degree in accounting or a relevant business field.
• Minimum CPA II or other relevant accounting qualification.
• At least one year of experience in accounting, bookkeeping, or cashiering, including experience with double-entry accounting preferably in an international NGO.
• Familiarity with major international donor rules and non-profit accounting.
• Familiarity with computerized, double-entry accounting software.
• Strong computer skills in MS Office programs, particularly Excel
• Accuracy in the processing of cash transactions, mathematical aptitude, and attention to detail.
• Excellent oral and written English skills.

How To Apply

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