Job Specifications

Duties and responsibilities: – 

• Receiving, Directing and relaying telephone messages;
• Directing visitors and customers to the appropriate staff member when they come to KEPHIS for services;
• Receiving and recording mail/parcels then distributing them to the relevant office;
• Maintaining visitor’s books for analysis by respective departments;
• Ensuring information materials are available at the reception and availing the same to clients;
• Opening and date stamping all general correspondences;
• Assisting in the planning and preparation of meetings, conferences, and conference telephone calls;
• Responding to public inquiries;
• Answering all incoming calls and handle call inquiries whenever possible;
• Redirecting calls as appropriate and taking adequate messages when required;
• Recording and typing all incoming visitors’ names for analysis per department;
• Ensuring information materials are available at the reception and request clients to get a copy;
• Opening the biometric door for clients.

Persons Specification 

For appointment to this grade, a candidate must have: –

• At least four (4) years of relevant work experience;
• Diploma in Telecommunications Operations, Front Office Management, Customer Care, or its equivalent from a recognized institution;
• Proficiency in Computer Applications;
• Good Public Relations Skills;
• Compliance with Chapter Six of the Constitution.

Skills

• Proficiency in computer applications; 
• Communication skills; 
• Interpersonal skills; 
• Report writing skills; 
• Negotiation skills; 
• Problem solving skills. 

Competencies

• Ability to work under pressure; 
• Ability to work independently and in a team; 
• Ability to multi-task and prioritize work; and 
• Demonstrated ability to implement Quality Management Systems.

How To Apply