Safaricom Kenya Administrator Corporate Security Job
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Safaricom Kenya Administrator Corporate Security Job
Job Description
The overall purpose will be to provide administrative support to the Risk Management Departments
Key Responsibilities
- Schedule/Book and coordinate all departmental meetings (both Internal & External) in liaison with concerned parties.
- Ensure that all receipts for any payments or purchases made are properly kept and or submitted to the necessary accounting officer when requested.
- Coordinate Risk Management events by providing Administrative support
- Coordinate departmental office transport and travel i.e. issue vouchers, hotel accommodation, Teambuilding.
- Monitor the department’s budgets by reviewing monthly cost center reports and analyzing variance between budgets and actual and making recommendations to the HOD’s on resolving the variance.
- Prepare and consolidate of all section reports and presentations to be made by the HOD’s e.g. Annual reports, weekly Management reports.
- Monitor the Risk management Cost Centre reports.
- Maintenance of electronic records which includes organization of departmental shared folders.
- Coordinate Archiving of all old departmental documentation.
- Raising all Purchase requisition through Oracle and following up on payments to suppliers approved by the heads of departments to ensure prompt payment once the services offered/ delivered.
- Analyze and track costs for all services to ensure optimization and timely settlement of bills
- People management –manage all staff assigned (selection/growth, performance management/development)
- Preparation of leave schedule for departments and coordination of other departmental activities such as travel arrangements, recognition program, functions etc.
- Manage the office stationary budget – Making stationary request on behalf of all the HOD’s Office by ensuring that the Office has sufficient stationary stock levels at all times.
- Filing of all documents and correspondence
- Induction for new staff.
Qualifications
- Degree in secretarial or a Diploma in Secretarial/Office Administration.
- At least 5 yrs. experience as a senior Personal Assistant to the Head of Department in a blue chip company preferably in a commercial environment.
- Good communication skills (written & spoken English)
- Excellent organization skills & team player
- Experience in working in a big busy commercial organization preferably FMCG
How To Apply
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