Optimise Outsourcing HR Assistant Job

Department: Human Resources,

Reports to: Managing Director, 

About Us: 

Optimise Outsourcing Ltd is looking for an outgoing and dynamic HR Assistant.  As a HR Assistant, you will play a crucial role in supporting our HR department’s daily activities. The ideal candidate will be detail-oriented, have excellent organizational skills, and be able to handle sensitive information confidentially. 

Key Responsibilities: 

• Onboarding New Staff: Assist in the coordination and implementation of onboarding processes to ensure a smooth integration of new employees into the company. 
• Rota/Shift Timetable Management: Create and maintain accurate rota/shift timetables, ensuring optimal staffing levels across departments. 
• Absence Records: Monitor and record employee absences, including sickness and unauthorised leave, ensuring accurate attendance records. 
• Leave/Holiday Requests: Process employee requests for leave or holiday, coordinating with department managers to ensure continuity of operations. 
• Personnel Files Management: Collate and securely store recruitment and employment documents, including contracts, ID, and personal information, ensuring compliance with data protection laws. 
• Employee Compliance: Handle the verification of employee compliance documentation, including ID, DBS checks, right to work, relevant qualifications, and references. Keep management informed of expiration dates and ensure timely renewals. 
• Minute Taking: Take accurate and detailed minutes during internal staff meetings and distribute them as required. 
• Reporting and Communication: Keep management updated with timely reports on HR metrics, including turnover rates, hiring needs, and compliance issues. 

Required Skills and Qualifications: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. 
• Relevant certifications in Human Resources (e.g., CHRP, CIPD, SHRM) are advantageous. 
• Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position. 
• Familiarity with HR software and MS Office. 
• Knowledge of labour laws and HR best practices. 
• Strong organizational and time-management abilities. 
• Excellent communication and interpersonal skills. 
• Ability to handle sensitive information with confidentiality and discretion. 

Benefits: 

• Competitive salary. 
• Ongoing professional development and training opportunities. 
• Collaborative and inclusive work environment. 
• Opportunities for career advancement within the organisation. 

Click Here To Apply