Technical University of Mombasa Office Administrator III Job

Reporting To: Immediate Supervisor

Professional Requirements

• Must possess Certificate of Secondary Education
• Must possess Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) OR equivalent qualifications from a recognized institution,

OR

• Must possess Certificate of Secondary Education
• Must possess Typewriting III (50 wpm)
• Must possess Office Management III
• Must possess Business English II
• Must possess Secretarial Studies II
• Must possess Commerce II
• Must possess Shorthand II (90 wpm)
• Must possess Certificate in Computer Applications (Windows, MS-Word, MS-Excel, MS-Access, PowerPoint and Internet) from a recognized institution

Duties and Responsibilities        

• Receive telephone calls and customers care duties
• Supervise cleaner /messengers
• Type from manuscripts
• Take dictation in shorthand and transcribe
• Operate office machines (photocopying/scanners/duplicating)
• Undertake routine office duties
• Access and utilize online information
• Maintain office diary
• Perform any other duties and responsibilities as may be assigned from time to time

How To Apply

• Application should include an up-to date Curriculum Vitae (CV), providing details of age, academic and professional qualifications, work experience, current designation and salary, email address, telephone, name and contacts of three referees who are knowledgeable about the competence of the applicant, a copy of National Identification Card, copies of relevant certificates and testimonials.
• Candidates with foreign Academic Qualifications MUST submit a Certificate of Recognition from the Commission for University Education (CUE).
• Details of academic and professional certificates not obtained by closure of the advert shall not be considered.
• Upon offer of employment successful candidates shall be required to provide valid clearance certificates from the following Bodies:
  • Kenya Revenue Authority.
  • Higher Education Loans Board.
  • Ethics and Anti-Corruption Commission.
  • Directorate of Criminal Investigations
  • Registered Credit Reference Bureau.
• Only shortlisted and successful candidates will be contacted
• All applications will be through the ONLINE portal accessible via the link: career opportunities or https://jobs.tum.ac.ke/. Email and hardcopy applications will not be accepted.
• Detailed job descriptions to be obtained at the University website www.tum.ac.ke

Application letter should be addressed to;
 Deputy Vice Chancellor (AFP)
Technical University of Mombasa
 P.O Box 90420-80100
Applications containing false information shall be disqualified. The deadline for submitting online application is 21st February, 2024 Applications received later than this date will not be considered.