UNON Procurement Assistant Job

Responsibilities

• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources. Identify and recommend sources of procurement; interview potential suppliers.
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
• Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.  
• Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
• Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
• Drafts a variety of correspondence.  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures. Performs other duties as assigned.

Competencies & Qualifications

Education

• Completion of secondary education/ high school diploma is required.  Supplementary courses or additional training in procurement functions is highly desirable.

Job – Specific Qualification

• Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required.    

Work Experience

• A minimum of seven (7) years of progressively responsible experience in procurement or related area is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.    
• At least two (2) years of work experience in acquisition of strategic, high-value and of complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.    
• Experience in managing procurement in support of development programme with multiple thematic areas is desirable.    
• Experience in procurement supporting public, private or non-governmental entities that have national, regional or international operations is desirable.    
• Working experience with a Systems Application and Products (SAP), or another Enterprise Resource Planning (ERP) system is desirable.    
• One (1) year or more of experience in data analytics or related area is desirable.

How To Apply

Click Here To Apply