FCDO Human Resource and Administration Officer Job

Purpose of the Role:

Under guidance of the FCDO Program and Sponsorship Coordinator/CEO, the Human Resource and Administration Officer will support the Human resource (HR) and administrative arrangements needed to successfully promote children-focused, integrated community development programs.

Duties and Responsibilities:

  • Ensure that all HR transactions and recruitment processed comply with country laws, donor requirements, FCDO Policies and Procedures.
  • Ensure that Human Resource policies and procedures are adhered to,
  • Prepare and coordinate induction programs for newly recruited employees in order ensure that all staff are properly inducted into the jobs on appointment,
  • Participate in staff disciplinary process,
  • Administration of staff benefits such as staff medical scheme, pension scheme and WIBA are up-to-date,
  • Maintain proper HR paper and electronic filing systems which allows for easy retrieval,
  • Maintain an effective record management system for employees to ensure confidentiality of official records. Monitor and report on annual leave, sickness
  • Monitor, process and take charge of the implementation of changes in the terms of service and advice Finance Department, department managers and staff as necessary.
  • Ensure all employees are registered with NSSF, NHIF, and that proper records are maintained and reports are generated and submitted in compliance with statutory regulations.
  • Receive incoming correspondences – letters, memos and direct to the respective department/ person and follow up to provide feedback on all enquiries,
  • Act as liaison between departments to facilitate effective communication at all level,
  • Co-ordinate staff training activities and liaise with participants and providers to ensure identified training programmes run as scheduled and adequate training materials are available.
  • Takes minutes and keeps records at all staff meetings and other meetings of the organization,
  • Ensure office cleanliness and Office compound tidiness is maintained,
  • Maintain records of office running supplies and place orders, when necessary,
  • Prepare HR reports as required from time to time,
  • Perform any other duty as assigned by the Supervisor from time to time.

Qualification and Competencies: 

  • At least holder of a Bachelor’s Degree in Human resources, Business management marketing or Public Relations,
  • Knowledge of Kenya Labour Laws, HR and Recruitment processes
  •  At least three (3) years experience in administration in a INGO/NGO setting,
  • Good Computer Skills in MS Word, Excel, PowerPoint and MS Outlook
  • Must be a person of high integrity
  • Good organization and time management skills and ability to work under pressure
  • Good communication and writing skills
  • Good interpersonal skills
  • Comply with the requirements of FCDO’s Child Safeguarding Policy, organizational Policies and donor requirements.
  • Commitment to and understanding of FCDO’s Vision, Mission and Core values.

How To Apply

Candidates who meet the above requirements should submit their applications letters, updated CV and copies of academic documents, listing three referees, with their email and phone contacts ; and your current and expected remuneration to be addressed to:

The Program and Sponsorship Coordinator,

Frontiers Children Development Organization (FCDO),

P.O. Box 374-30500, LODWAR

Hand delivered to FCDO Office located along Lodwar-Kitale Highway, on or before 5PM Friday 8th March 2024.

Shortlisted candidates MUST come with their original copies of Identity Cards, academic and professional certificates during the interview.

Only shortlisted candidates will be contacted.