FCDO Logistics Assistant Job

Purpose of the role:

Under the guidance of the Procurement and Logistics Officer, the Logistics Assistant will support Procurement and Logistics processes to successfully deliver child-focused community programs to ensure effectiveness and efficiency in operations in line with FCDO and donor guidelines.

Duties & Responsibilities

• Assist in ensuring processing of procurement requests from user departments,
• Verifies the requested supplies are within the agreed budget,
• Assists in the preparation of Requests for quotations and tender documents where required,
• Assist during selection of suppliers in the procurement committee and conduct a comparative analysis on supplier prices.
• Assist during reviewing and evaluating the performance of the suppliers,
• Ensures the timely follow-up for delivery of quality products and services,
• Checking and inspecting of all goods received for quantity and specification as per delivery note/packing list/waybills/invoice and ensuring proper recording.
• Consolidate and submit final invoices to the Finance Department for payment,
• Ensuring proper stacking/packing, spacing is done at the warehouse to allow verification and free movement and avoid accident,
• Assist in warehouse inventories and periodical stock reconciliations.
• Preparing inventory stock report on a weekly basis and ensuring that stores records are well maintained,
• Prepare and maintain up-to-date asset register and allocation/issuance of assets,
• Accountable for ensuring the monthly stock inventory is complete;
• Responsible for ensuring that stock movement (In & Out) processes are adhered to;
• Responsible for ensuring a regular update of the stock management database and it’s accuracy;
• Implement documents, procedures & develop Stores forms when necessary;
• Assist in the supervision of activities pertaining to FCDO fleet and administrative issues,
• Ensures the proper management of procurement and logistics department operations in the absence of the Procurement and Logistics officer,
• Monitor security of the Stores and supplies in and out of stores and compound.
• Receive completed store’s request forms in compliance with dully requisite approvals and prepare the goods for issuance.   
• Ensure goods, equipment are signed for received on the request form
• On a monthly basis, work with the procurement and logistics officer to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Perform any other duty as assigned by the Supervisor from time to time.

Qualifications

• At least Diploma in Procurement, Logistics, Supply Chain or Business administration
• Professional certification with KISM is an added advantage,
• Computer literate with strong MS Excel and MS Word skills. 
• Good spoken and written English, Swahili and local language,
• Experience in busy procurement and stores work environment,
• Demonstrated integrity and honesty,
• Strong organizational skills and ability to work simultaneously on multiple tasks. 
• Willingness and ability to work effectively with a diverse team,
• Conscientious with an excellent sense of judgment. 
• Comply with the requirements of FCDO’s Child Safeguarding Policy, organizational Policies and donor requirements.
• Commitment to and understanding of FCDO’s Vision, Mission and Core values.

How To Apply

Candidates who meet the above requirements should submit their applications letters, updated CV and copies of academic documents, listing three referees, with their email and phone contacts ; and your current and expected remuneration to be addressed to:

The Program and Sponsorship Coordinator,

Frontiers Children Development Organization (FCDO),

P.O. Box 374-30500, LODWAR

Hand delivered to FCDO Office located along Lodwar-Kitale Highway, on or before 5PM Friday 8th March 2024.

Shortlisted candidates MUST come with their original copies of Identity Cards, academic and professional certificates during the interview.

Only shortlisted candidates will be contacted.