Nairobi Adventist Hospital Admin and HR Officer Job
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Nairobi Adventist Hospital Admin and HR Officer Job
Job Purpose
The purpose of this position is to assist the C.E.O in the carrying out of human resource functions, general administration/maintenance of the hospital and its processes, and ensuring effective running of the C.E.O’s office
Roles & Responsibilities
Human resource duties:
- Scheduling job interviews and assisting in interview process
- To plan, define, implement and monitor employees performance objectives/ indicators, and review performance outcomes
- Analysis of performance data to evaluate the performance achievements, challenges, and areas for improvement of the employees/ teams/ organization; and dissemination of reports and feedback to relevant stakeholders.
- Provide support, guidance and training to personnel as required. Participates In the review of training needs of staff making appropriate proposal to meet identified needs.
- Prepare and provide advice to staff members on specific entitlements.
- Assist in the interpretation and application of staff rules, regulations and procedures ensuring uniform application.
- Ascertain human resources requirements for the hospital ensuring the timely advertisement and filling vacancies.
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).
- Serves as a point person for all new employee questions.
- Control the maintenance of the personnel records in the office, ensuring that outstanding queries receive timely response, after due analysis maintains and monitors leave records and overtime.
- Participate in staff appraisal
- Maintains employee information by entering and updating employment and status-change data.
- Maintains employee confidence and protects operations by keeping human resource Information confidential.
- Submits employee data reports by assembling, preparing, and analyzing data.
- Ensuring background and reference checks are completed
- Overseeing the completion of compensation and benefit documentation
- Maintaining current HR files and database
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Performing file audits to ensure that all required employee documentation Is collected and maintained
- Completing termination paperwork and assisting with exit Interviews.
- Perform other HR duties as required.
Administrative assistant duties:
- Ensure that the hospital’s calendar of events is implemented as scheduled
- Assist in monitoring and reporting on the daily operations of the hospital
- Assist with preparation of monthly, quarterly and yearly progress reports.
- Handling of the hospital correspondences and keeping such files
- Act as a liaison between the C.E.O’s office and internal and external parties
- Managing an active calendar of meetings and appointments for the CEO, be able to anticipate the C.E.O’s next move
- Manage the communication in and out of the C.E.O’s office
- Prioritize and follow up on incoming issues and concerns addressed to the C.E.O, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the C.E.O as appropriate)
- Follow up with key contributors to the C.E.O’s projects and maintain the timeline around deliverables, keeping the projects on task.
- Produce all necessary documents, reports and presentations for the C.E.O
- Organize and maintain the C.E.O’s office
- Other duties and responsibilities as assigned by the C.E.O
Qualifications
- Degree or higher diploma in Human resources management
- Active registration and good standing with IHRM
- Five years working experience, with two of them in a supervisory/ mid-level management role
- Proficiency in Microsoft Office suite
- Performance contracting and management skills
- Additional training in business management or administration will be an advantage
- Previous experience in customer service will be an added advantage
- Great communication skills
- People skills
- Self-driven and able to work with minimum supervision
How To Apply
In the google form, you will be required to attach a Cover letter, CV and copies of certificates. These documents should be merged into one PDF document;
Addressed to: The Chief Executive Officer,
Nairobi Adventist Hospital
P.O. Box 41352-00100
Nairobi
Quoting the position applied for as the subject line;
Application deadline: April 30th, 2024;
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